Forms Log In Guide
The Kentucky YMCA Youth Assembly is currently in the process of updating our software. The new system should go live in spring 2025. In the meantime, in order to improve the security of our current system, we have added Log In process. We apologize for the inconvenience this new process may cause, but in addition to better security, it also helps to ensure you do not have duplicate accounts in our system and all of our data is accurate.
The new login system is for individuals to fill out registration and other important forms like our info form, which is required each year, a code of conduct form and much more. (It is not used by Advisors to register groups of students for KYA or KUNA. They go through the Advisor Portal.)
PARENTS: You cannot yet have your own log in. If you are filling out this form, you must set up a log in for each individual child and use their information - not yours. We are hoping to provide you with your own log in when we go live with the new software in spring 2025.
Below is a step by step guide to the new, temporary log in process. If you have any issues, please contact aly@kyymca.org. Aly will do her best to get back with you by the next business day.
Here is how the new login system works:
STEP 1
You can always find the Forms Log In link at the top of our website. Or, just click the link here: https://www.kyymca.org/forms-login
If you have already created a new username and password, type them in along with your email and click submit.
If you HAVE NOT create a username and password for the 2024-25 school year:
- Leave the Username, password and email fields blank
- For the last question select REGISTER (see screenshot)
- Then click submit at the bottom of the page
STEP 2
You will now be taken to the "Are you in the KY YMCA System?" form.
- If you have registered for any programs in the past, please click yes to the first questions.
- If you are a student or advisor, click yes to the second question.
- Start typing in the county where you attended school the last time you registered, it will pop up. Click the county. (you can update this later)
- Do the same for the last school, first, and last name.
- If the system does not find any one of these items, DO NOT PROCEED. Please email aly@kyymca.org. This means there is a glitch in our system and she needs to fix it before you can continue.
- If each item comes up, type in your email. This should be the email that you used in the past and which we send messages to. If the email is not the same one we have in our system, you will get an error message. (Note: you can update this later when you complete your Info form.)
Now click submit.
If you receive an error message you can try the following:
- Use a different email account. We may have an old email in our system. You can reset this later when you fill out your info form.
- If you are a student or registering a student, be sure you are entering the county and school that you were attending the last time you registered.
- If you are a parent, use your student's information not your own.
- If none of these work, contact aly@kyymca.org. there is most likely something amiss in the back end of our system and we will need to reset it. Aly normally answers by the next business day.
STEP 3
If the system finds you, you will now be taken to the "Login Creation Form"
Create a unique username.
- do not use your email
- username must be at least 5 and no more than 10 characters in length
Create a unique password.
- Use at least 8 alpha numeric characters including at least one special character
Select your security question. This will enable you to recover your username or password in the future.
Be sure to type in an answer to your security question that you will remember.
Click Submit.
IF YOU ENCOUNTER AN ERROR:
- It is most likely because you have not entered the required characters or character length Please see above.
- If you get any other errors contact aly@kyymca.org. there is most likely something amiss in the back end of our system and we will need to reset it. Aly normally answers by the next business day.
STEP 4
Once you click submit, you will be taken back to the Login Page. Enter your new username, new password, and your email. Then click submit.
STEP 5
Now you will be on the "Please choose what you would like to do!" form
If you have not completed an Info form for the 2024-25 school year, that is the first thing you need to do. Therefore, answer the questions like this:
- What would you like to do? STUDENT / ADVISOR: Fill out a form
- Which Student/Advisor form do you need to submit? INFO FORM
Click Submit
IF YOU ENCOUNTER AN ERROR:
- Return to the login page, check the question at the bottom, make sure it is on the default option "please select". Some browsers remember you last answer and will put that in. You want it to be "Please select"
- Check to ensure you have entered the correct username, password, and email.
- Be sure the question at the bottom still says "please select" (sometimes browsers will remember what you selected the last time you were on the page and revert to that answer, if that's the case, change it to "please select", then click submit)
STEP 6
A blue link will appear that says "Click here to proceed to your form." click that link
STEP 7
You are not on the "Info Form". This is a required form. It gets you into our system and permits you to participate in our programs.
Here's a few tips:
- Fill out this form as the student even if you are the parent/guardian.
- Be sure to confirm your county and school. If it needs to be updated, select "no" then you can enter the new county and school.
- Under the name section, you have the option to update your email. If you update your email here, it will update your email in the log in process.
- Every item with an * is a mandatory field. Save time and fill out all these fields as you go along. Otherwise you will have to go back later.
(the screenshot below is just a portion of the first page of the info form for reference to the tips above).
Step 8
The text below will now appear on your screen. Just do what it says.
Thank you for completing your 2024-25 Info form. You can now exit out of this window or click the link below to log back in to become a Student Y Member, register for programs or complete other forms. https://www.kyymca.org/forms-login
One you are back on the "Please choose what you want to do page"
If you want to apply for a postion or register for a program, select STUDENT" REGISTER FOR A PROGRAM
If you need to complete a form, select "STUDENT/ADVISOR: compelte a form"
STUDENTS APPLIYING FOR A SUPPORTING OFFICEER ROLE select: KYA Supporting Officer Application