3. Registration Fees

In-Person Fees are as follows:

STUDENT FEES
$285 for Student Y Members | $295 for Non-Members

ADVISOR FEES
$155 for Advisors with Shared Room | $255 for Advisors with Private Room

• Each delegation is allowed a limited number of rooms of three students, regardless of gender.
• If additional rooms of three students are requested, you will incur a fee of $139 per additional room.
• Rooms of one or two students will automatically be shared with one to two students from another delegation (they will not share beds with students from another school). If these students do not want to share a room with another delegation, an additional fee of $139 will be added per room.
• For every 15 students registered, advisors will receive $155 off of their registration.
• There is a minimum of 1 adult for every 25 students and a maximum of 1 adult per 10 students.

The KY YMCA is committed to inclusion for all and making rooming as flexible as possible for our schools and students. We are continuing to work diligently to be able to offer low-cost, accommodating, and inclusive rooming solutions in our programs.

The student program fee is based on a four-person sleeping room. Rooming assignments are under the purview and responsibility of the schools/delegations. We understand there are times when creating only rooms of four may not be possible, due to a variety of factors. We are working towards accommodations within our online registration system, but these changes are large on the back-end. We ask you to continue to give us time and grace to have the system allow for all needs.

In the meantime, if you incur fees that are unavoidable, please reach out to Danielle Hall (danielle@kyymca.org) to discuss possible solutions.

We also recognize some schools or delegations may allow for and/or need mixed-gendered sleeping rooms. Our current system does not automatically allow for this, but we are happy to accommodate specific rooming requests as needed. Simply reach out to Danielle Hall at danielle@kyymca.org to make changes.

4. Begin KUNA Registration
Once your KUNA Intent has been approved and registration has opened, Advisors can begin the KUNA Registration process through the Advisor Portal. The registration process will save as you go, so you can complete your registration over several days if needed.

Advisor Portal – KUNA Registration Walk-Through

5. Collecting Payment from Students/Adults
Due to the nature of our programming, we begin using submitted registration numbers immediately following the registration deadline. Once a school's registration is submitted, any changes to your roster are subject to charges. We encourage each school to collect a $20 deposit more than four weeks prior to the conference, have $70 collected at four weeks out, and $140 collected at least two weeks prior to the conference as we will hold the school accountable for these fees as outlined in our refund policy.

6. Submit KUNA Registration
Due at submission are all roster assignments, rooming, and resolutions. Failure to submit these by the deadline may mean that your materials do not make our bill book and/or loss of reserved spot for the conference as we may have a waitlist. Before submitting, save any relevant info (rooming, rosters, resolutions, etc.) outside the Advisor Portal; it will be unavailable after submission.

7. Submit Payment
After submitting your KUNA Registration, you’ll receive an invoice for your payment. The payment deadline for the conferences are in the above chart.

*Payment pending is considered a check number, purchase order number, or confirmation from your bookkeeper. We cannot accept advisor assurances regarding payment. This must be received in order to maintain Premier Delegation status if applicable which is required to receive top awards.

Mail Payments to:
Kentucky YMCA Youth Association
91 C. Michael Davenport Blvd
Frankfort, KY 40601