LTC Details for Registered Students

Conference Details

The Leadership Training Conference is for students in grades 6-12 and will be held on June 7-10, 2025 (location TBA). LTC participants will be separated by grade (6-8 and 9-12) in their small groups and in their sleeping rooms, but will otherwise experience conference programming together. 

LTC participants will stay in lodging facilities on-site. Meals will be provided by the on-site dining hall (3 breakfasts, 2 lunches, and 3 dinners).  Dietary accommodations will be met by the dining hall or KY YMCA staff. Dietary information for each student will be utilized based on the information provided on their student info form. Please make sure this form is up to date with all needs.

If you have additional questions or do not receive the pre-conference email a week prior to conference, please reach out to becca@kyymca.org.

Conference Forms

Each school year, students/their parents are required to fill out a student info form.  It should be updated prior to each event as it contains important emergency contact and health information vital to keeping students safe.

Please print, fill out, and bring the following forms with you on the first day of LTC to check in.

LWC Fire Suppression Agreement 2024
LWC Minor Liability Release 2024
LWC Adult Liability Release 2024
COVID Student Waiver Form
Authorized Student Pick-Up Release Form
Student Safety and Code of Conduct Form

Health and Safety Protocols

The following are the procedures of Lindsey Wilson College that have been modified to fit the LTC conference. This information is posted at the doors to most classrooms and office spaces on the campus.
Tornadoes 
A Tornado Watch means the weather conditions make a tornado possible. In the event of a Tornado Watch, we will continue normal activities but watch for tornadoes. Y-Staff & Volunteers will monitor weather and communicate as needed.
A Tornado Warning means a tornado has formed, whether it is a funnel cloud or has actually touched down. In the event of a Tornado Warning, we will move to a secure location on the lowest floor available and avoid all windows. Students will get into a secure position on the floor until conditions have passed and the director clears the conference to resume normal activity.
Fire
In the event of a fire, students should evacuate the building in a calm and orderly manner. Once they are at least 500 feet from the building, they will find their facilitator or a member of Y-Staff. Facilitators & Y-Staff will report to the director to ensure all students are accounted for. We will resume normal activities once cleared by the fire department and Lindsey Wilson College.
Campus Lockdown Procedure
In the event of a campus lockdown, students will move to the nearest building or room that can be secured. They will close, lock, or barricade all doors and windows to that area. They will cover all windows if possible and turn off the lights. They will remain quiet and out of sight as much as possible. They will remain in this secured area until emergency response personnel, Lindsey Wilson College personnel, or the conference director advises that the area is safe.

LTC COVID-19 Health & Safety Protocols

Menu

Meals during the conference are provided.  Students that require dietary accommodations should communicate their needs by no later than May 24 to avoid delays at meal times. Please ensure your student information form is up to date to reflect these needs.
Students are permitted to bring their own snacks, but please refrain from any products containing nuts.

*The menu in the chart below is tentative and subject to change based on venue availability.

Date Breakfast Lunch Dinner
June 8n/an/aCarved Pork Loin, Krispy Cajun Fish, Chicken Dumplings, Mashed Potatoes, Edamame, Steak Fries
June 9Scrambled Eggs, Sausage Links, Waffles, Potato Puffs, Biscuits & Gravy, OatmealMeatloaf, Chicken Rings, Baked Fish, Mashed Potatoes, "Green Beans, Zucchini & Tomato", and Red PotatoesGrilled Ham and Apples, Beef Tips and Rice, Cheese Lasagna, Mashed Potatoes, Brussel Sprouts, Japanese Veggie Blend, Roasted Red Potatoes
June 10Scrambled Eggs, Bacon, Pancakes, Cubed potatoes, Biscuits and Gravy, OatmealCarved Turkey, Sloppy Joe, Fried Flounder, Mashed Potatoes, Yams, Steamed BroccoliCarved Roast Beef, Chicken Nuggets, Pulled Pork Sandwich, Mashed Potatoes, Sliced Carrots, Baked Beans, Ranch Style Potatoes
June 11Scrambled Eggs, Sausage Patty, French Toast Sticks, Tater Tots, Biscuits and Gravy, Oatmealn/an/a

Drop-Off and Pick-Up Information

Students need to bring their signed forms with them (see above).

  • Registration location TBA. It will start at 1:00 PM (CST!!!) & end at 2:30.
  • Students who have not arrived by 4:00 PM CST may have to wait until 5:30 PM to check-in; all students must check-in by 8:00 PM on June 7, 2025.
  • Student parking TBA.
  • Students can be picked up at 12pm/noon CST on June 10, 2025 after closing session. (NOTE: Adults picking up students MUST have a valid ID that matches the name on the Pick-Up Authorization form turned in at Drop-Off)
  • Guardians are invited to attend a session meeting at 11:00 AM CST and are welcome to join the closing session; guardians can leave with their student at noon.
  • We will be selling merch during check-in and check-in.

On  the map below, buildings in red are check-in sites and buildings in blue are conference and check-out sites.

Lindsey Wilson College Map

Rooming

  • Students will stay in dorms on-site.
  • Each room sleeps three to five people. 
  • The beds are twin size bunk beds; students are responsible for bringing their own bedding (sheets and blanket, or sleeping blanket, and pillows).
  • Bathrooms will be ensuite bathrooms; students are responsible for bringing their own toiletries and towels (including hand soap).
  • All lodging is equipped with air-conditioning and heating.

Pack List

Students will receive a packing list in their pre-conference email with more details. 

  • Bedding (sheets & blanket or sleeping bag, and pillow)
  • Toiletry Items (shampoo, soap, body wash, deodorant, toothbrush & toothpaste, hairbrush, etc.)
  • Towels
  • Shower shoes
  • Comfortable, seasonally appropriate, informal clothes (including shoes you don’t mind getting dirty) 
  • (Optional) Small amount of cash for Global Initiatives Fundraiser and $1 raffle tickets
  • WATER BOTTLE - it will be hot, be sure to have a refillable water bottle!
  • Journal and pen
  • Instruments, original poetry, etc. for Expression Session/Talent Stage
  • Snacks are allowed and encouraged, but please no products with nuts.

Program FAQ

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