Our student Presiding Officers lead each KYA, but YMCA Staff, teachers, and volunteer advisors are always present to keep things running smoothly and safely.

Each delegation is required to bring at least 1 adult per 15 students, but no more than 1 adult per 10 students as we want to prioritize the space of our facilities for our students.

KYA programming is held at the Crowne Plaza Hotel in Louisville, KY. The majority of our hotel rooms will be at the Crowne Plaza, but additional rooms may be provided at nearby (walking distance) hotels based upon overflow needs.

Virtual programs will be held via zoom and links will be sent our pre-conference.

KYA Registration happens through a student's school and through the Advisor Portal. We recommend reaching out to your student's advisor for information on KYA registration.

Students in Grades 6-8 attend Middle School KYA. Your delegation may choose which KYA to attend based upon which dates work best for you on a first-come, first-serve basis.

Students in Grades 9-12 will attend High School KYA. Your delegation may choose which KY to attend based upon which dates work best for you on a first-come, first-serve basis.

Note: If your school has a Presiding Officer, you must intent and register for the conference in which they were elected. If you have a Presiding Officer but your school cannot attend an in-person conference please reach out to nicole@kyymca.org immediately to problem solve.

In the event you need to cancel your registration, please visit kyymca.org/refund for our policies and procedures.

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There are two sample agendas  – one for Middle School KYA, and one for High School KYA – that will help provide information on the timing and flow of the assembly. They are located in the Advisor section of our KYA Resources folder:

Sample KYA Agendas

At this time we are not encouraging schools to share rides/transportation in order to limit exposure. If a school chooses to do this it is the responsibility of the school.

Visitors are welcome to KYA at the Crowne Plaza during programming hours. Visitors must bring a valid ID and sign-in at the Y-Desk before entering program areas. Visitors are not allowed after curfew hours.

Please review our sick policy at kyymca.org/kya/covid. Participants must be 72 hours symptom-free and if they become ill at conference, will be quarantined and a guardian must come and pick them up.

Most items are available for pickup at the Y-desk during the conference. After the conference ends, we recommend reaching out directly to the Crowne Plaza to check their lost and found.